ACCOUNTS RECEIVABLES & PAYABLES SPECIALIST

Job Description

Job DescriptionDescription:

Description

Key areas of responsibility:

Accounts Receivables

• Collecting payments:
• Applies customer payments.
• Management on the collection of customer’s account.
• Processes credit card payments and credits.
• With the guidance of the Senior Accountant, makes adjustments to accounts as needed.
• Answers phone and email inquiries about AR matters.
• Reduces outstanding aging collections.
• Miscellaneous Tasks:
• Prepares weekly reports to Finance Manager and Senior Accountant, Accountant as needed.
• Provides support to Finance Manager and Senior Accountant on different finance related projects (i.e. assist in the collection of data for annual audits).
• Helps cover responsibilities when Accountant and Collections Coordinator is on PTO.
• Works closely with Senior Accountant to do journal entries as needed.

Accounts Payable

• Processing Invoices:
• If New vendor, enter vendor information into Sage. Completes purchase orders, collects vendor’s W9 and any information required to enter a new qualified vendor into the system.
• Managing Payments: Preparing and processing vendor payments, ensuring these are made on time and in accordance with company policy; including the coding/reviewing and inputting of AP invoices in the system.
• Research to solve payment discrepancies.
• Reconciling accounts payable statements with vendor invoices to ensure accuracy and resolve discrepancies.
• Maintaining Records: Keeping accurate records of expenditures, payments, and vendor information for new and existing vendors.
• Processes credit card payments and credits.
• Ensures approval and receipt of goods before payment is distributed to vendors
• Answers phone and email inquiries about AP matters
• Processes weekly check run.
• Maintains Bank Reconciliation
• Expense Reports: processes weekly Travel & Expense reimbursements to employees.

Requirements:

Requirements

Education: Associate degree in accounting or finance.

Experience:

• One to three years of AP/AR accounting experience required.
• Proficient with accounting and other related software packages. Experience with Sage 100 and Concur a plus.
• Proven knowledge of accounting principles, practices, standards, laws, and regulations. Knowledge of generally accepted accounting principles (GAAP), practices, standards, laws and regulations.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite or similar software.
• Advanced computer skills on Microsoft Excel, Access, and Word.
• Ethical conduct and accountability.

Technical Skills:

Microsoft Office and ERP experience

Soft Skills:

1. Communication

2. Ethical Conduct

3. Collaboration

Comprehensive Benefits Package includes:

• Low-cost Medical (covers 90% of the premium!)
• Employer paid Dental (covers 100% of the premium!)
• Employer paid Life Insurance, AD&D, STD & LTD Insurance
• 401k with company match
• Generous Time Off includes 15 vacation days, 10 sick days and 10 paid holidays
• Additional voluntary insurance offered such as Accident and Cancer Insurance.