Job Description
Job Description
As the HR/Payroll Administrator, you will be the primary point of contact for payroll and benefits inquiries, ensuring accuracy, compliance, and excellent service for employees and managers. Your responsibilities will include:
Payroll Processing & Administration:
- Process biweekly payroll in accordance with company schedules, ensuring accurate calculations and deductions (taxes, benefits, garnishments, etc.).
- Maintain and update employee records, including new hires, terminations, job changes, salaries, bonuses, and deductions in payroll systems.
- Handle off-cycle payrolls, corrections, and reissuance of lost checks or direct deposits.
- Conduct internal audits of payroll systems and assist with external payroll audits.
- Respond to unemployment claims and review monthly unemployment statements for accuracy.
Benefits Administration:
- Determine benefits eligibility, process enrollments, changes, and terminations, and maintain accurate employee benefit records.
- Manage benefits deductions within payroll systems to ensure proper contributions.
- Administer company benefits programs, including COBRA, health insurance, dental, vision, disability, life insurance, and 401(k).
- Reconcile monthly benefits statements and ensure timely employer contributions.
- Assist in the annual benefits renewal process and provide data for benefits providers.
- Support and coordinate open enrollment, including distributing materials and conducting employee meetings.
- Conduct new hire benefits orientations and provide ongoing employee support for benefits-related inquiries.
Leave Management & Compliance:
- Process and administer leave requests, including medical, disability, FMLA, and state leaves.
- Track missed benefits deductions for employees on leave and develop repayment plans.
- Ensure compliance with federal, state, and local payroll and benefits regulations, including 1095-C, EEO-1, and OSHA reporting.
- Verify and maintain I-9 documentation, ensuring compliance with employment verification laws.
Additional Responsibilities:
- Ensure proper distribution of employee notices and updates on benefits changes.
- Maintain employee records.
- Assist with HR projects, system implementations, and other administrative tasks as needed.
Education & Experience:
- High school diploma or equivalent required; Bachelor’s degree in Accounting, HR, or Business Administration preferred.
- 3-5 years of hands-on payroll and benefits administration experience.
Technical Skills:
- Proficiency in Microsoft Office (Outlook, Word, PowerPoint), with advanced Excel skills (VLOOKUP preferred).
- Experience with HRIS platforms and payroll systems is strongly preferred.
Personal Attributes:
- Strong problem-solving skills and attention to detail.
- Ability to work independently while also being a collaborative team player.
- Flexible, committed, and open-minded approach to HR and payroll challenges.